INSURANCE FORMS REQUIRED by EAA for CHAPTER EVENTS

Insurance Forms Required by EAA for Chapter Events

EAA’s liability insurance covers our chapter at no additional cost for Young Eagle Rallies and Class 1 events only. To insure that we are covered it is mandatory that we fill out and send two different forms to the EAA national office. Depending on what the event is, you may need to fill out and send only one form or both forms. This page should help you to decide which forms you need.

Chapter Young Eagle Rallies
A Chapter/Squadron Young Eagles Rally is an event with flight activities limited to transportation into and out of the insured premises (airport or airfield) by the participants for the sole purpose of providing Young Eagle flights to individuals between the ages of 8 and 17. If your Chapter or Squadron is strictly providing Young Eagle flights, please complete a Chapter Young Eagles Rally Notice Form two weeks prior to the event taking place. This form SHOULD NOT BE used if additional activities are being conducted in conjunction with the Young Eagle flights, such as: pancake breakfasts, static displays, picnics, RC demonstrations, etc. If the Chapter or Squadron will be holding additional activities along with the Young Eagle flights, please complete the Chapter/Squadron Event Form.

Class 1 Fly-In: Insurance - definition
A Class 1 Fly-In is a Chapter/Squadron event with flight activities limited to transportation into and out of the insured premises (airport or airfield) by the participants, for pancake breakfasts, fly-in's and fly-outs, picnics, lunches, aviation meetings, swap meets, airport awareness day, or museum tour. Other activities that are insured under a Class 1 are Young Eagle Rallies including additional activities such as pancake breakfast, static displays, picnics, RC demonstrations, etc., poker runs, spot landing contests, tethered hot air balloon rides, radio controlled aircraft demonstrations, and organized fly-bys. At least 30 days prior to the event, a Chapter/Squadron Event Form must be completed and returned to the EAA Risk Management Department. FLOUR BOMBING OR SIMILAR ACTIVITIES IS NOT AN INSURABLE CHAPTER OR SQUADRON ACTIVITY, AND THEREFORE CANNOT BE CONDUCTED AT A CHAPTER OR SQUADRON SPONSORED EVENT.

EAA CHAPTER EVENTS ALLOWED UNDER CHAPTER INSURANCE PROGRAM

Various Tours	Young Eagle Flights-Rides-Rallies	Orientation Rides
Static Display	Flying Start Rides	Chapter Fly-Ins and Drive-Ins
Spot Landing Contests	Chapter Breakfasts, Lunches, Dinners	Tethered Hot Air Balloons
Chapter picnics and cookouts	Schools, Classes, Training, Seminars,	Chapter meetings
Workshops	RC Demonstrations	Camping
Scheduled Fly-bys	Aircraft Judging	Poker Runs
Exhibits	Mall Shows-Handing out literature	Flight Simulators
Swap Meets	Ground School	Fly Markets
Parachuting	Airport Aviation Days

Class 2 & 3 events defined below cost extra to insure and require obtaining a quote from EAA for the additional insurance cost.

Class 2 Fly-In:
A Class 2 Fly-In includes any or all activities described under a Class 1, plus aerobatic demonstrations on a gratis basis. The Chapter/Squadron Event Form must be completed and returned to the EAA Risk Management Department 30 days prior to the event. A quotation for the endorsement premium will be provided to you.

Class 3-Chapter Sponsored Air Shows:
These events may include any or all activities described under a Class 1 and/or Class 2 Event, plus aerobatic demonstrations or air show performances by paid professional performers. The Chapter/Squadron Event Form must be completed and returned to the EAA Risk Management Department 30 days prior to the event. A quotation for the endorsement premium will be provided to you.